Executive Assistant / Administrator, £26,500 to £30,500 per annum + benefits. Based in Farnham
About us:
An award-winning company creating high-quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to and work with, the Managing Director of this successful and growing business.
Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant / Administrator include:
- Associated administration for the many and varied garden and landscaping projects
- Assist site managers by creating and updating project schedules and communicate project updates
- Liaise with suppliers and sub contractors
- Maintain accurate job information sheets and assist with work logs and team rosters
- Administration of the relevant paperwork for projects in regards to site Health & Safety
- Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in house CRM
- Answering calls, emails and responding to customer enquiries
- Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant
- Assist with the website management and promotion materials for potential clients
- Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees
Applicant requirements are:
- Proactive approach to the role, willing to suggest improvements and implement change
- Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales
- Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency
- Excellent communication skills, verbal and written and comfortable with managing budgets
- Excellent computer skills, including MSOffice (Word, Excel, PowerPoint)
- Excellent time keeping, attention to detail and organisation skills
- A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times
Salary and benefits are:
Salary range (dependent upon experience) £26,500 to £30,500 per annum plus pension, parking on site. 30 days annual leave (22 days plus bank and statutory holidays).
** We may be able to offer flexibility with start and finish times – salary shown is for a standard 35 hour week; part-time applications will be considered (for those seeking part time hours, the salary will be apportioned to the number of hours); some flexibility upon the successful completion of a probationary period for hybrid working between the office and home working.